Production Park

The Company

Production Park is the number one live events production destination in Europe, featuring two rehearsal studios, over 15 events businesses and the UK’s only Live Events Production University Centre, Backstage Academy.

The rehearsal studios on-site bring a variety of world class tours and productions to Production Park as well as providing space for test builds.

Production Park is also home to workshops, offices and machine shops belonging to a group of long established engineering, technology and creative specialist businesses.


The Role

This key role provides support and organisation to the activities of the senior management team of the company. Working closely with the CEO, Financial Director and Projects Director, the role provides practical and administrative support to ensure that this team can effectively and efficiently schedule their time, attention and activities. The role will suit an outgoing, proactive and self-motivated person with exceptional organisational skills and demonstrable previous experience in a similar role.

Key Responsibilities:

  • Coordinate and manage daily calendars of senior management team.
  • Ensure senior management team are aware of daily appointments schedule and assist to ensure scheduled meetings run to time.
  • Plan and schedule meetings and appointments with staff and clients.
  • Coordinate executive communications, including taking calls, responding to emails and interfacing with clients and colleagues.
  • Act as the point of contact between senior management team and employees/clients.
  • Prepare meeting agendas, perform research for meetings, and take minutes during meetings.
  • Facilitate internal communication (e.g. distribute information and schedule presentations).
  • Prepare internal and external corporate documents for team members and industry partners.
  • Maintain an organised filing system of paper and electronic documents.
  • Plan corporate events / staff hospitality /internal communications events.
  • Communicate with Board Members, schedule Board Meetings, and coordinate the submission and circulation of board reports prior to meetings.
  • Liaise with clients and business guests.
  • Solve simple IT problems and contact the IT department when necessary
  • Suggest more efficient ways to run the office and troubleshoot inefficiencies.
  • Review and recommend changes to our company policies.
  • Uphold a strict level of confidentiality.
  • Develop and sustain a level of professionalism among staff and clientele.
  • Maintain electronic filing system, ensuring processes and software are up to date and in working order.
  • Manage projects and follow-up with team members where required.
  • Maintain a strong working relationship with other relevant departments, including HR, Projects, Finance, Operations & Backstage Academy.
  • Maintain a strong working relationship with other businesses operating from Production Park.
  • Liaise with other staff members on behalf of senior management.
  • Filing and retrieving corporate records, documents, and reports.
  • Assist senior management team to prepare for meetings, internal and external.
  • Use various software, including word processing, spreadsheets, databases, and presentation software.
  • Provide general administrative support and input into other areas of the business, as directed.

Skills & Qualities:

  • Proven experience as an executive assistant or other relevant administrative support experience.
  • In-depth understanding of entire MS Office suite.
  • Ability to organise a daily workload by priorities.
  • Must be able to meet deadlines in a fast-paced quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Professional level verbal and written communications skills.
  • Numerate with a good level of general financial and commercial awareness.
  • Strong attention to detail
  • Personal qualities of: Confidence, Flexibility, Self-Motivation, Persistence.
  • A cheerful demeanour and outgoing and engaging personality would assist in making a success of this role.

Details:

  • Position – Full-Time 40-hour week 8:30am to 17:30pm
  • Salary – Dependent on experience.
  • Location – South Kirkby, Wakefield

Benefits:

  • 22 days’ holiday + Bank Holidays
  • Pension
  • Life Assurance
  • Profit Share Scheme
  • Employee Lunches Provided
  • Regular Social Events
  • Monthly Employee Reward Scheme
  • Voluntary Health Cash Plan

For further details or to apply please send your CV to recruitment@productionpark.co.uk by 22nd February 2019.